ADMINISTRATIVE CLERK
ADMINISTRATIVE CLERK
REF NO: 3/3/1/27/2025
Chief Directorate: Food Safety and Quality Assurance
SALARY : R228 321 per annum (Level 05)
CENTRE : Gauteng (Pretoria): Head Office
REQUIREMENTS : Applicants must be in possession of a Grade 12 Certificate. No experience
required. Job related knowledge: Knowledge of clerical duties, practices as well as the ability to capture data, operate a computer and collecting statistics.
Knowledge and understanding of the legislative framework governing the
Public Service. Knowledge of working procedures in terms of the working
environment. Job related skills: Language skills, good communication skills
(verbal and written), Planning and organisation skills, Computer literacy,
Interpersonal relations, Flexibility and Ability to work within a team.
DUTIES : Render general clerical support services. Record, organise, store, capture and
retrieve correspondence and data (line function). Update registers and
statistics. Handle routine enquiries. Make photocopies and receive or send
facsimiles. Distribute documents / packages to various stakeholders as
required. Keep and maintain the filling system for the component. Type letters
and / or other correspondence when required. Keep and maintain the incoming
and outgoing document register of the component. Provide supply chain
clerical support services within the component. Liaise within internal and
external stakeholders in relation to procurement of goods and services. Obtain
quotations complete procurement forms for the purchasing of standard office
items. Stock control of office stationery. Keep and maintain the asset register
of the component. Provide personnel administration clerical support services
within the component. Maintain a leave register for the component. Keep and
maintain personnel records in the component. Keep and maintain the
attendance register of the component. Arrange travelling and accommodation.
Provide financial administration support services in the component. Capture
and update expenditure in the component. Check correctness of subsistence
and travel claims of officials and submit to manager for approval. Handle
telephone accounts and petty cash for the component.
ENQUIRIES : Dr M Mutegwe Tel No: (012) 319 6321
APPLICATIONS : Applications can be submitted by hand delivery during office hours to: 20 Steve
Biko Street, Agriculture Place, Arcadia, Pretoria, 0002 or by email
ACrecruit272025@nda.agric.za
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LIQUOR PRODUCT REGISTRATION CLERK REF NO: 3/3/1/28/2025
Directorate: Food Safety and Quality Assurance
SALARY : R269 499 per annum (Level 06)
CENTRE : Western Cape (Stellenboch Office)
REQUIREMENTS : Applicants must be in possession of a Grade 12 Certificate. A certificate in Wine
will be an added advantage. One (1) year relevant administration experience.
Job Related Knowledge: Departmental policies and prescripts. Procurement
procedures. Quality assurance practices. Cultural diversity. Knowledge of wine
cultivars and different types of liquor products as defined in the Act. Job Related
Skills: Literacy skills. Computer literacy skills. Planning and Organisation.
Communication skills. Planning and organizing skills. Telephone etiquette.
Customer service. Problem solving skills. Basic interpretation of legislation.
Ability to drive. Valid Divers’ license. Extended working hours.
DUTIES : Provide administration support service in the registration of liquor for import
and export. Register, capturing, processing, and maintain on Wine Online of
export and import documentation as per legislation requirements. Verify the
documentation for compliance with procedures and processes. Print approved
documents and invoice export documents. Collate and compile statistical data.
Register and conduct preliminary evaluation of labels in terms of legislative
prescripts to enable logging of liquor products samples for submission to the
laboratory. Compare and validate the South African Wine Industry Information
System (SAWIIS) in terms of the legislative prescripts of the Wine of Origin
Scheme. Address Laboratory Information Management System (LIMS) and
SAWIS interface errors where applicable to enable certificate information to
flow between the various linked databases in order to facilitate the issue of
export certificates as required by the Act. Assist with the maintenance of the
vinotheque and discarding of samples according to set periods. Compile the
wine tasting list and conduct the presentation of the sensorial evaluation of liquor products to ensure compliance with the minimum quality and food safety
requirements of the Liquor Products Act and export country standards.
Transport samples to the Wine and Spirit laboratory and liaise with the
laboratory with regards to logging of samples. Provide a helpdesk function and
user support with regards to the Wine Online electronic certificate system.
Provide advisory services and user support with regards to the Wine Online
electronic certificate system. Provide advisory services to clients, assignees
and other divisions regarding and import process and procedures in terms of
Liquor Products Act. Maintain the Wine Online (WOL) helpdesk function (i.e.,
problem solving, maintenance and update of database information, answering
and responding to queries). Provide support to officials with the validation of
export certificates, the basic interpretation of import and export guidelines and
procedures and to provide inputs to policy formulation. Identify and resolve
blacklisted clients on WOL to ensure adherence to legislative prescripts.
Provide support in the update and maintenance of the database and
information related to the following: Registration or cancellation of A and B
codes for liquor products in terms of Regulation 40 of the Act. Invoicing of A
and B code numbers. Provide administration support services in the
registration of liquor operators, maintain and improve internal business
processes. Receive and process applications. Verify application information
received. Capture information and allocate a registration number. Print and
submit the certificate for verification and signature. File documentation and
maintain information databases. Effective operation of switchboard and
ensuring relief services at switchboard. Report/ escalate and follow up on
problems with fax machine and copier. Adhere to waste management and
occupational health and safety requirements. Maintain/ update asset register.
ENQUIRIES : Ms WJ Hanekom Tel No: (021) 809 0037
APPLICATIONS : Applications can be submitted by hand delivery during office hours to:
20 Steve Biko Street,
Agriculture Place,
Arcadia
Pretoria,
0002
or by email
LPRCrecruit282025@nda.agric.za
DEPARTMENT OF AGRICULTURE (DOA)
CLOSING DATE : 30 January 2026 at 16:00
NOTE : To apply, submit a completed Z83 form and detailed Curriculum Vitae (PDF
document to a maximum of 10 megabytes) via e-mail or hand delivery. The
Department will not be held responsible for server delays. Late applications
due to technical issues will not be considered. Shortlisted candidates must
provide certified copies of required documents (Identity Document,
qualifications, etc) where necessary and service certificates to support senior
management experience to Human Resources before the interviews, including
South African Qualifications Authority (SAQA) evaluation reports for foreign
qualifications. Failure to comply will result in disqualification. To be appointed
at Senior Management Service (SMS) level, you must complete the SMS Preentry programme offered by the National School of Government (NSG). Find
course details here: https://www.thensg.gov.za/training-course/sms-pre-entryprogramme/ appointment is subject to successful competition of the Nyukela
Programme: Pre-entry Certificate to SMS and submission of proof. Shortlisted
applicants for the advertised vacancies will undergo two pre-entry
assessments: a practical assessment and an integrity assessment, both of
which form part of the selection criteria after the interview, the selection
committee will recommend candidates for a generic management competency
assessment, as per the Department of public Service and Administration
(DPSA) directives. The assessment will evaluate candidates’ managerial
competencies using standardised tools. NB: Please note that false or
fraudulent qualifications submitted by applicants will be reported to the South
African Police Services (SAPS), and a criminal case shall be opened.
Applications: Please submit your application before the closing date as late
applications will not be considered. Do not submit duplicate applications. If
applying for multiple posts, submit separate applications for each post. Due to
high volumes, the Department will not acknowledge receipt of applications. If
you have not heard from us within 3 months, please consider your application
to be unsuccessful. Should, during any stage of the recruitment process, a
moratorium be placed on the filling of posts or the Department is affected by
any process such as, but not limited to, restructuring or reorganisation of posts,
the Department reserves the right to cancel the recruitment process and readvertise the post at any time in the future. Important: DOA is an equal
opportunity employer committed to promoting representivity and affirmative
action. We encourage applications from all qualified candidates. The
Department reserves the right not to fill vacancies. By applying you consent to
the collection and processing of your personal information for recruitment
purposes. Shortlisted candidates will be required to be available for
assessments and interviews at a date and time as determined by the
Department. Shortlisted candidates will undergo personnel suitability checks,
security vetting and reference checks (including social media profiles).
Applications must declare any pending criminal, disciplinary or any other
allegations or investigations. Successful candidates must pass security
clearance, sign an employment contract, sign an annual performance
agreement and disclose financial interests. All applicants are required to
declare any conflict or perceived conflict of interest, to disclose memberships
of Boards and directorships that they may be associated with. Failure to
disclose relevant information may result in disqualification or termination.