Personal assistant needed
ROLE: Personal assistant (WOMAN)
REPORTS TO: General Sales Manager
RESUME: Immediate
responsibilities
• Tracking of all active tasks set by GSM: constant update of the Task Planner application
• Organize appointments in the GSM calendar with customers, suppliers and colleagues
• Prepare meetings with all the necessary documentation: follow up on the results of the discussions and assist in assigning tasks for members of the sales team.
• Represent GSM in verbal and written correspondence with clients and suppliers during times of their absence or concern for other matters, periodically informing GSM of the content of this correspondence in detail.
• Assist company guests with regard to transportation, accommodation and their general well-being during their stay at our company.
• Assist GSM and other members of the sales staff in gathering information on specific topics (for example: competitor activities, market research for demand and prices of specific products, etc.).
• The GSM PA will be directly responsible for a specific set of products with respect to manual labelling. You will develop this business independently but with close coordination and support from GSM and spend an average of one day a week visiting customers and potential customers for those products.
Requirements
• Proven experience as a personal assistant or other relevant administrative support experience.
• Between 25-30 years.
• Minimum of 2-3 years as a personal assistant
• HND/Bsc: any field. Secretarial administration will be an added bonus
• Applicant must have good communication skills
• Thorough understanding of MS Office suite, technology, email and meeting management, etc.
• Ability to organize a daily workload by priorities
• Must be able to meet deadlines in a fast changing environment.
• A proactive approach to problem solving with strong decision making skills.
• Professional level written and verbal communication skills.
Qualified and interested candidates should send CVs to cvs@westfield-consulting.com